TJ’s report

Good evening

 

TJ sends her apologies re having a simultaneous Cabinet meeting this evening.

 

We have another busy month especially the start to month, with a Simultaneous Cabinet meeting with Waveney on Monday (4 September) and our own Cabinet meeting on the next day (Tuesday, 5 September).

 

Simultaneous Meeting of Suffolk Coastal District Council and Waveney District Council Cabinets – 6.30pm on Monday, 4 September 2017:

East Suffolk Commercial Investment Strategy: In November 2015, we approved the first Joint East Suffolk Business Plan 2015 – 2023. The Commercial Investment Strategy is intended to play an important part in delivering the objective of Financial Self Sufficiency by providing a robust and viable framework for the acquisition of commercial asset investments and to enable the councils to trade commercially for net income. It is recommended that a Local Authority Trading Company, wholly owned by the councils, is created. The draft strategy outlines some principles in respect of Commercial Investment and a proposed approach. Development of this approach needs to be undertaken in a range of areas, and all elements would benefit from external review and advice. It is proposed that external specialist advice be engaged as a key next step in this work, particularly legal advice in respect of company formation, and property investment advice in respect of portfolio development, risk management, and market awareness.

Discretionary Business Rates Relief Scheme: In the Budget in March, the Chancellor announced that the Government would make available a discretionary fund of £300 million over four years from 2017-18 to support businesses that face the steepest increases in their business rates bills as a result of the revaluation. The Government has allocated a share of the £300m to each billing authority. Funding was allocated on the basis of how many properties in the Local Authority area with a rateable value under £200,000 were subject to increases of more than 12.5% before other reliefs. This paper lays out how this money will be allocated by Suffolk Coastal and Waveney.

East Suffolk Tourism Strategy: The visitor economy is a major economic driver of the east Suffolk economy. It generates over £0.5bn of economic value and accounts for 13% of total employment in the two districts. In order to maintain and enhance this important sector, we need a robust strategy which exploits the many strengths we have and also addresses the key challenges. This report sets out a proposed Tourism Strategy for East Suffolk and an associated delivery plan.

East Suffolk Food and Health and Safety Service Plan: The councils are required to produce a Food and Health and Safety Service Plan by the Food Standards Agency (FSA) and the Health and Safety Executive (HSE). This years’ Service Plan includes information on the Councils’ performance in meeting targets, sets out in the Service Plan for 2016/17, and the Food and Health and Safety Service Plan for 2017/18.

East Suffolk Performance Report – Quarter 1 2017/18: Overall, the councils continue to make significant and positive progress in delivering the Business Plan objectives.

Suffolk Coastal Cabinet – 6.30pm on Tuesday, 5 September East Suffolk House Beach Hut Review 2017: A review of the beach hut service provided by Suffolk Coastal District Council was carried out in 2016. In line with the East Suffolk Business Plan, this review aimed to gain a better understanding of the service, including identifying any potential service efficiency gains and development opportunities. The review report was taken to Suffolk Coastal Cabinet on the 6th December 2016, where it was agreed that no decision could be taken on the key recommendations, until public consultation had been carried out. This consultation was carried out at the beginning of 2017 and the results have informed the drafting of a new report, with amended recommendations. As Cabinet will see from this report, the Council has modified its recommendations significantly following the consultation. The 2017 Beach Hut Review now seeks to provide a way forward for the Council, to cover its costs and provide a commercial return on this non-statutory service, while balancing the wider views of the beach hut owner community. The key recommendations from the report are: Ø the 916 existing beach hut sites in Felixstowe and Sizewell are kept on a licence system, with a 3-year licence being issued (covering from 1 April 2018 until 31 March 2021) to existing beach hut site owners Ø the current system of licence fees is streamlined into a two-tier system, defined as Premium and Standard, based on front row (premium) and non front row (standard), with the fees for 2018/19 being set at £500 (inc VAT) for Premium sites and £400 (inc VAT) for Standard sites Ø the fees will be increases by 10% in Years 2 and 3, then reviewed. Ø there will be a set administration fee for issuing new licences be charged at £600 (inc VAT) to cover administration costs, with a discounted fee of £120 (inc VAT) available to beach hut owners transferring ownership to an immediate family member.

Disabled Facilities Grants – Amendment to Policy: The district and borough councils across Suffolk work with Suffolk County Council and Orbit East Home Improvement Agency to deliver Disabled Facilities Grants (DFG) to residents whose homes require adaptations. There have been concerns about performance. The application process can be bureaucratic, leading to delays in completion of works. This report examines the problems with the existing system and explains the need for a more flexible approach to DFGs. It sets out a policy to develop a more efficient and effective service for residents in our area needing disabled adaptations.

Civil Penalties – Introducing a Policy to Impose Civil Penalties under the Housing and Planning Act 2016: This report explains new powers under the Housing and Planning Act 2016 to impose civil penalties on private sector landlords who breach certain enforcement provisions. It sets out a proposed matrix for the imposition of different levels of civil penalty commensurate with the severity of the offence. The recommendations is that the information in this report forms the basis of new Council policy in relation to civil penalties.

Proposed Consultation on the Future Management of Off-Street Car Parks and OnStreet Parking Restrictions: Suffolk County Council is producing a county-wide Parking Strategy and we are being encouraged to produce Area Parking Strategies to sit underneath this strategy. Town and Parish Councils have local knowledge and ideas that should feed in to the thinking. The Off-street charging structure needs reviewing to ensure that, when combined with onstreet charging, the revenue generated covers the cost of Civil Parking enforcement in the same way as off-street parking charges cover the cost of the current service. The report recommends consultation on the proposals.

Asset Transactions: Transfer of Land to Town and Parish Councils: This report seeks approval for the transfer of three parcels of land to the respective Town and Parish Councils: Ø Rendham Playing Field, Bruisyard Road, Rendham; Ø Holly Road Play Area, Kesgrave; and Ø Dobbs Drift, Kesgrave. Two of these parcels of land (Rendham Playing Field and Holly Road Play area) were acquired by the Council under S106 agreements from developers and are held at nil value. The Dobbs Drift play area has a value of £2,000, which if transferred would be a loss to SCDC. This would be offset by reducing maintenance costs in future years.

Other news etc

Work to start to transform Deben Leisure Centre

Work starts today  to transform Deben Pool into an exciting, modern leisure centre.

The project to reinvent the leisure centre is set to cost over £3 million as part of Suffolk Coastal’s plans to invest in its leisure centres to encourage more people to become fit and active. Deben Pool closes at 10pm on Thursday 31 August with work to start from Monday 4 September for a 10 month period to transform the facility into a state-of-the-art leisure centre.

The new leisure centre has been designed with the Council’s leisure development partner, Pulse Fitness and operators Places for People Leisure and includes a new, spacious gym, featuring modern equipment and the pool area will feature a new health suite with a steam room, sauna and ice room. The plans also include the addition of a new floor to be added to the front of the building, with purpose built family changing areas and separate changing facilities for use by schools and the provision of two studios, one to incorporate a spin room and the other for fitness classes, which will also be available for community hire.

Suffolk Coastal’s investment of £2.5 million in the new leisure centre has been boosted by £500,000 in Sport England National Lottery Funding.  The work to develop the leisure centre is part of the Council’s five year programme to improve leisure facilities for the district and to encourage more people to become more active. All current members at Deben have now been contacted by Places for People Leisure regarding their membership during the closure period.  The full closure of Deben means that during this time our operators, Places for People Leisure will be relocating as many staff as possible. The new facility opening next summer will create more job opportunities, with people being recruited 2-3 months prior to opening. During the refurbishment work there will be some loss of car parking, reducing by 27 spaces (23 in front of the Community Hall and 4 spaces elsewhere in Station Road car park) and there will be no access to the front and left-hand side of the leisure centre. We have been working with nearby businesses to minimise any disruption. During the closure the Community Hall will be remain open as usual and access to the skatepark is not affected.

Cllr TJ Haworth-culf, cabinet member for Customers, Communities and Leisure, said: “We’re excited to be starting work this September to reinvent Deben Pool, which marks the start of our complete redevelopment programme. “The new and improved leisure centre is set to reopen next summer and will offer the whole community modern facilities and the latest equipment, that come at no additional cost to the tax payer. “We would like to thank members of Deben Pool for their support for the redevelopment so far. During the closure, members and visitors can use our other facilities at Leiston, Felixstowe and Brackenbury. “A key part of our Business Plan focuses on increasing access to quality leisure facilities and activities as part of our commitment to getting more people fit and active. We hope Deben will be the ignition for our complete leisure redevelopment to create facilities our communities can be truly proud of.”

Background Information:

One of Suffolk Coastal’s 10 priorities in its Business Plan focuses on the need to provide high-quality, modern leisure centres that the whole community can enjoy, with state-of-the-art equipment, that come at no additional cost to the tax payer. The work builds on the progress made by the Leisure Strategy formed in 2014, which sets out how improvements to the leisure provision will be made across the district, over the next 10 years. A five year programme is now being launched, with Deben Leisure Centre as the first facility to be upgraded, followed by Leiston and then Felixstowe. Suffolk Coastal is working closely with its operational leisure partners, Places for People Leisure, to ensure that disruption is kept to a minimum and existing users receive regular communications and updates. 

If you would like to stay up to date with the progress of the Leisure programme, sign up to receive our regular newsletter by contacting: leisure@eastsuffolk.gov.uk

 

Get Ready for the Tour: A series of events are being organised to welcome the OVO Energy Tour of Britain to the area. Stage Six of the Tour arrives in Suffolk in Newmarket and finishes in Aldeburgh this Friday, 8 September, with live coverage of the whole race on ITV4. The route arrives in Suffolk Coastal at Dennington and follows onto Framlingham Castle, Wickham Market, Grundisburgh, past Kesgrave High School, through Woodbridge and our Council Offices in Melton. It then travels through Rendlesham, past Snape Maltings and finally finishes on Aldeburgh’s high street, outside the Golden Galleon at an expected time of 3pm. Live coverage of the race will be screened on the Market Hill at Wickham Market, as well as there being a pop up bar, refreshments, food and entertainments throughout the day. For more information, visit: www.cyclewickham.co.uk Leiston will also be showing coverage of the race, with a BBQ being supplied by Sizewell Sports & Social Club from 1pm and there will be plenty going on in the High Street. At the finish line, as well as seeing some of the world’s best cyclists, there will be an opportunity for the Community to take part in a Cycle ride that will see the riders finishing on the finish line. To book your place, visit: www.eventbrite.com/e/ovo-energy-tour-of-britainstage-6-community-ride-tickets-36520006322 The spotlight will then be on children from Aldeburgh Primary School who took part in a competition to design posters to celebrate the arrival of the Tour. Pupils from the school were asked to design posters and decorate wooden bikes which will be placed in local shops in the town. Prizes will be awarded by the Chairman, Cllr Chris Blundell, on the day of the Tour in Aldeburgh at 12:30pm on the podium. Suffolk Coastal has also teamed up with Infotex to bring a fun bike trail to the towns and villages to celebrate the tour. Seven towns are taking part in the trail, with a different bicycle character in each location for children to find: Phil McBacket in Aldeburgh; Speedy Sprinter in Framlingham; Eileen Yuleen in Leiston; Buster Record in Saxmundham; Patchy O’Puncture in Snape; Bea Mx in Wickham Market; and, Old Rusty in Woodbridge. Each bike can be found on 10 window stickers in each town, placed in shop and business windows. Once they’ve found all 10 window stickers in a town, they will then receive a sticker of that bike from a central location. Once all seven stickers are collected they will be entered into an OVO Energy Tour of Britain prize. For more information and to download trail sheets online, visit: www.tasteofthetour.co.uk/bike-trail And, to get in the party spirit, we are calling on towns and villages in the district to get their glad rags on! We’re inviting shop-owners and businesses to decorate their windows with a Tour-related theme to welcome the race coming through the district on Friday 8 September

Find out where and when the Tour of Britain will be passing through Suffolk next week

During the tour on Friday some of the world’s elite riders will be racing through Suffolk as part of the prestigious Tour of Britain.

To ensure safety for riders and spectators, road closures and a number of parking restrictions will be in place across the county as the tour heads along the 187km route from Newmarket to Aldeburgh on September 8.

In Newmarket, High Street will be closed between Dullingham Road and Bury Road and The Avenue will be closed from High Street to Queensberry Road. These closures will accommodate spectators, start area apparatus and convoy vehicles.

And in order to provide a suitable diversion for High Street, there will be parking restrictions along the following roads:

·       All Saints Road – from Old Station Road to Granary Road

·       Granary Road

·       Green Road – from Granary Road to The Avenue

There will be suspensions of on street parking in the following locations along the race route, for safety reasons:

·       High Street, Ixworth – between Bury Road and The Landridge

·       Ixworth Road, Walsham le Willows – 100 metres prior to the Summer Road junction

·       The Street, Walsham le Willows

·       Finningham Road, Walsham le Williows – between The Street and Clay Street

·       B1117 Magdalen Street, Eye – from the Eye poultry entrance to Castle Street

·       Castle Street, Eye – from Magdalen Street to Lowgate Street

·       New Street, Stradbroke – from Woodfields to Doctors Lane

·       College Road, Framlingham – from Vyces Road to the Well Close Quare roundabout

·       Bridge Street, Framlingham – from the Well Close Square roundabout to Market Hill

·       Church Street, Framlingham – between Market Hill and Castle Street

·       Castle Street, Framlingham – from Church Street to the B1119 Fore Street

·       Fore Street, Framlingham – from Castle Street to Station Road

·       Dallinghoo Road, Wickham Market – from Broad Road to B1438 High Street

·       B1078 High Street, Wickham Market – along the Access Road from B1078 Wickham Bridge to Dallinghoo Road (Market Hill)

·       Broad Street, Wickham Market – between Dallinghoo Road to the Little Lane junction

·       The Street, Tuddenham St Martin – between Fynn Lane and High Street

·       B1438 Melton Road, Woodbridge/Melton – between Lime Kiln Quay and A1152 Wilford Bridge Road

·       Waterloo Avenue, Leiston – between St Margarets Crescent and Station Road

In Aldeburgh, High Street (between Park Road and Wentworth Road), Crabbe Street, Crag Path, King Street, Alde Lane, Market Cross Place, Victoria Road (between Market Cross Place and High Street) and all side roads between High Street and Crag Path, will be closed.

There will also be on-street parking suspensions along Wentworth Road, Thorpe Road (between Aldeburgh and Thorpeness) and Leiston Road (from the roundabout to Crag Fit Nurseries).

All of the above road closures and parking restrictions will apply between 11.30pm on Thursday 7 September and 12midnight on Friday 8 September, however, every effort will be made by the traffic management team to lift parking suspensions and closures as soon as possible after the race has passed through. There is one additional closure in Aldeburgh, along Victoria Road, between the roundabout and High Street), between 1.30pm and 4pm on 8 September to accommodate the race as it comes through to the finish line.

All vehicles will need to have left the areas ahead of the suspensions being put in place. Those in all areas affected by the closures and parking suspensions have been informed of alternative parking. Advanced signage will also be in place along the route.

This link provided by the Tour of Britain gives the estimated times riders are expected to make their way along the route, providing the ideal planner for supporters to cheer on their favourites – http://d2cx26qpfwuhvu.cloudfront.net/tour-britain/wp-content/uploads/2017/07/26111123/ToB-2017-S6-Newmarket-Aldeburgh-ETA-v2.pdf

The link also acts a good indicator of when the rolling road block will be making its way across the county – around 10/15 minutes before the time indicated in the ‘100%’ column.

Cllr Tony Goldson, Suffolk County Council’s cabinet member for health, said: “The Tour of Britain is a fantastic sporting event – if you’re fortunate enough for the race to pass your street, it’s free to spectate and a great opportunity to get involved in an elite sporting event. “It will no doubt act as an inspiration to many and I believe this race will lead to us seeing more people getting active as a result.  “These events are few and far between and it is a real treat to see Suffolk host an entire stage. We understand some inconvenience may be caused with the road closures and parking restrictions, but these are required to bring such an event to the county.  “I hope as many people get out and support this event as it is a real chance to showcase the best of Suffolk to the world.”

Cllr TJ Haworth-Culf, Suffolk Coastal District Council’s Cabinet Member with responsibility for Customers, Communities and Leisure, said: “We’d like to thank residents and businesses affected by the road closures and parking suspensions for their support so far.

“While we apologise for any inconvenience, the road closures are necessary to ensure the safety of the riders and spectators of this prestigious event and we’d like to reassure people that there will be access to emergency vehicles throughout Aldeburgh during the Tour.

“We’re encouraging residents to plan their journeys ahead to avoid disruption on the day. We hope that by hosting a stage of the Tour of Britain it will continue to boost the local economy and attract visitors to the area.”

Have Your Say On Dog Controls: The public is being urged to have their say on proposed changes to dog controls in the district to introduce Public Space Protection Orders. Currently, there are several bye-laws, enactments and a local ‘order’ in the Suffolk Coastal District which impose requirements on dog owners. As well as updating controls, PSPOs also provide a more effective and efficient way of dealing with these types of offence through the issue of a Fixed Penalty Notice. Earlier this year, Suffolk Coastal originally contacted Town and Parish Councils to ask for their views. Now, we are consulting with the public on the proposal to find out their views The proposed Public Space Protection Orders (which largely reflect what is currently in place) include: • Excluding dogs from designated areas of Aldeburgh beach from May to September – These controls already exist and are being translated into a PSPO • Excluding dogs from designated areas of Felixstowe beach from May to September – These controls already exist but there is a slight change to the designated area • Making it an offence not to clear up after your dog if it fouls in any open space in Suffolk Coastal – These controls already exist and are being translated into a PSPO One of the areas where Suffolk Coastal wants to explore public opinion is a wider set of controls relating to dogs on public land such as: • Keeping dogs on a lead on the highway and roadside footpaths and verges, along with pedestrianised urban areas, sports grounds, cemeteries, churchyards, burial grounds and allotments – These are new controls to address nuisance dogs where they may cause public safety issues close to the highway or public health issues in allotments • Excluding dogs from all fenced and gated children’s play areas – This is a new proposal to protect child safety and health • Dogs to be kept on leads in a designated area south of Shingle Street from May to September – This is a new proposal to protect ground nesting birds in a specified area and will only apply during the nesting season • Keeping dogs on a lead in the designated area at Landguard Point Nature Reserve – These are new controls amongst other things to protect ground nesting birds and other wildlife in the nature reserve The changes are being made to the dog controls to ensure they are up to date to reflect today’s requirements and enable the use of Fixed Penalty Notices to help us deal more effectively with offenders This isn’t about banning dogs everywhere. It’s about replacing the existing laws to protect specific places where problems have been raised, with a more effective way of ensuring people control nuisance dogs. For instance the new proposals for Shingle Street and Landguard Point Nature Reserve are to protect the ground nesting birds. The vast majority of dog owners exercise their pets in a responsible manner, but we need to make sure we have measures in place to take action against those who do not. While there are some significant changes in some areas, there are only minor changes in others and some of the controls are staying the same, so we would ask that everyone read the proposals in detail. Ultimately we want to ensure everyone can enjoy our public spaces, including dog owners, without people being bothered by nuisance dogs, so the proposed changes need to reflect a fair balance. To take part in the consultation, visit: www.eastsuffolk.gov.uk/environment/environmentalprotection/animals/dog-control/public-space-protection-orders If you wish to comment on these proposed new Public Space Protection Orders, please do so by emailing: environment@eastsuffolk.gov.uk Or in writing to: PSPO Consultation, c/o Environmental Protection, Suffolk Coastal District Council, East Suffolk House, Station Road, Melton, Suffolk, IP12 1RT Comments should reach us by Friday 22 September 2017.

Help Plan Future Development: Suffolk Coastal residents are being asked for their views on a draft plan, which will shape where residential and commercial development could be located during the next 20 years. The 10-week consultation was launched in mid-August on the draft Local Plan for Suffolk Coastal which, when finalised, will be used as a guide for future planning decisions and highlights areas within the district which have the potential for growth. The draft document is presented in two parts. Part 1 has been prepared in conjunction with Ipswich Borough Council to identify the strategic cross boundary issues affecting the two local authorities. Part 2 focus on issues specific to Suffolk Coastal. The consultation closes on Monday 30 October. A series of public exhibitions will give residents an opportunity to discuss the draft Local Plan with Planning Officers: • Monday 11 September (4pm – 7:30pm) – Yoxford Village Hall (Main Hall) • Thursday 14 September (4pm – 7:30pm) – Tower Hall, Rushmere St Andrew • Monday 18 September (4pm – 7:30pm) – Felixstowe Town Hall (Council Chamber) • Tuesday 26 September (4pm – 7:30pm) – East Suffolk House (Deben Room), Melton • Wednesday 27 September (4pm – 7:30pm) Wenhaston Village Hall • Monday 2 October (4pm – 7:30pm) Kirton Recreation Ground (The Pavilion) • Wednesday 11 October (4pm – 7:30pm) Riverside Centre, Stratford St Andrew Copies of the consultation document, Sustainability Appraisal documents and evidence base documents are available on the Council’s website at: www.eastsuffolk.gov.uk/planning/localplans/suffolk-coastal-local-plan/local-plan-review/ Any comments email to suffolkcoastallocalplan@eastsuffolk.gov.uk or send a letter to Planning Policy & Delivery Team, East Suffolk House, Station Road, Melton, Woodbridge, IP12 1RT.

Air Quality Consultation: We are also encouraging local people to have their say on two reports about the District’s air quality that have recently been approved by the Government. The Council’s Annual Status Report is now produced every year and provides a public facing update on air quality across the entire district. The report confirms that across the district our air quality remains generally good, with just two very specific areas of concern. These are the declared Air Quality Management Areas (AQMAs) in Woodbridge, and on the A12 at Stratford St. Andrew. The second report produced is the draft Air Quality Action Plan for the AQMA at Stratford St Andrew which sets out measures to be put in place in order to reduce concentrations of nitrogen dioxide within the AQMA. The Plan contains two short term, priority action measures and six longer term measures that may be considered in the future. The main priority measure for Stratford St Andrew is to move the 30 mph speed sign further along the A12, outside the village. It’s hoped the changes will be in place by the end of the year. The reports, together with additional information, can be found online: www.eastsuffolk.gov.uk/environment/environmental-protection/air-quality/air-qualityconsultations/new-draft-action-p-for-stratford-st-andrew-2017-and-annual-status-report-2016 Alternatively, hard copies can also be viewed at Customer Services in Woodbridge and Felixstowe libraries. Comments can be emailed to environment@suffolkcoastal.gov.uk or sent to: Environmental Protection, East Suffolk House, Station Road, Melton, Woodbridge IP12 1RT. The deadline for comments is Friday, 8 September 2017.

Adult Learning in east Suffolk: Suffolk Coastal and Waveney are o find out how adult learning can be improved in east Suffolk. Led by our Economic Development Intern, Christopher Elmer who was recruited through Suffolk’s Rising High Internship programme, the work will be used to inform Suffolk County Council’s adult learning strategy. The survey aims to understand the demand for adult learning from the public, what improvements could be made and whether they believe there is suitable provision in this area. To take part in the survey, visit: https://www.surveymonkey.co.uk/r/B6ZQF63

 As always please do not hesitate to contact us.

 

TJ & Maureen

 

Posted in Council Meeting Minutes.